Mandatory Training
To support our ethical approach and our compliance obligations, we expect that all members of staff to complete particular training during their time here.
From 2024, completion of mandatory training will be required to pass probation, apply for a staff bonus or additional increment, progress through the academic promotion scheme, professorial pay review, and for the Professional Services Grade 8 pay review process.
The table below identifies the types of training you are expected to complete, how it’s delivered, and how often you need to repeat or follow up with further training in a specific area.
Please be aware that there may be other training mandatory for your role or area. Please check with your line manager and visit our Induction page for more information.
For staff who don’t use a computer for their role, tailored provision has been arranged. Please book this through the CPD booking system.
Line managers should decide which mandatory training contractors and temporary staff should complete. Here is a guide to support contractor or temporary mandatory training decisions.
Health & Safety mandatory training: For more information on Health & Safety training necessary for different roles, see the appendix of the training policy on the Health & Safety Directorate's training page.
Note on frequency: 'Induction' refers to a member of staff's first three months in post.
Course Name |
Owned By: |
Required For: |
Frequency: |
Time to complete (mins): |
Link (if e-learning) |
Contact |
---|---|---|---|---|---|---|
Cyber Security | IT | All Staff | Induction (see above) + every 2 years | 60 | Cyber Security1 | IT Helpdesk |
GDPR (Data Protection) | IT | All Staff | Induction + every 2 years | 60 | Data Protection1 | IT Helpdesk |
Introducing Inclusion (Equality and Diversity in Practice + Challenging Unconscious Bias) |
HR | All Staff | Induction + every 2 years2 | 90 | Introducing Inclusion | OPD Team |
Fire Safety Awareness (FSA) | Health & Safety | All Staff | Induction + every 2 years or any change of location (whatever comes first) | 20 | Fire Safety | H&S Helpdesk |
Anti-Bribery Essentials | Finance | All Staff (and international recruitment agents) | Induction | 45 | Anti-Bribery Essentials | OPD Team |
Criminal Finances Act | Finance | All Staff (and international recruitment agents) | Induction | 45 | Criminal Finances Act | OPD Team |
Display Screen Equipment (DSE) Safety | Health & Safety | Staff who use DSE daily at work, for continuous periods of an hour or more | Induction + any change of location | 45 | MySafety Workstation Assessment Guidance | H&S Helpdesk |
Health & Safety Induction | Health & Safety | All Staff | Induction | Up to 120 | Health & Safety Induction | H&S Helpdesk |
Introduction to Copyright | Student & Academic Services | Academics, Researchers, Staff publishing resources |
One-off | Yes | Introduction to Copyright | Library |
Recruitment and Interview Selection | HR | Recruitment Panel Members | Before recruiting; refresh if not completed within 2 years. | 120 | OPD Team | |
Safeguarding Essentials | Student & Academic Services | Staff who come into contact with students, applicants or those doing outreach work (encouraged for all staff)3 | Induction + every 2 years | 130 | Safeguarding Essentials | OPD Team |
Protecting your research | Joint Research and Management Office | Academics, researchers and research-supporting PS staff in S&E and encouraged for FMD and HSS | Induction | 120 | TBC | JRMO |
Effective Advising and Signposting | Queen Mary Academy | Academics, TATFS | Induction | 125 | Effective Advising and Signposting | QMA |
1 Cyber Security and Data Protection: This e-learning is hosted externally; use your QMUL email address (e.g. j.smith@qmul.ac.uk) to log in. You will be prompted for the same password you use to access email, etc.
2 Introducing Inclusion: Staff are required to have done some form of Equality, Diversity and Inclusion (EDI) training, at Queen Mary, every two years. This e-learning is mandatory for all staff, unless you have a joint NHS contract and have completed EDI training as a condition of your employment with the NHS.
3 Safeguarding: although some of the e-learning covers UK legislation the principles would still be relevant for colleagues on overseas campus.
4 Recruitment and Interview Selection: This e-learning is a mandatory prerequisite to participating in staff recruitment activity. The optional workshop can be booked online; after completing the e-learning on QMplus, the booking option will become available on the e-learning page.