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Organisational and Professional Development

Off-The-Job Training

The ‘Learner Journey’ and assessment plan for the apprenticeship will be provided and overseen by the Training Provider. This will map out the training and learning journey from start to finish and ensure that all parties are clear on what is expected. 

Apprentices will be supported to complete an online ‘Portfolio’ of evidence, which will contain items such as assignments, reflective notes, work products (evidence of real work) appraisals, witness testimony. 

There is a requirement for all apprenticeships to include 20% ‘Off-the-job' training time and at the start of each apprenticeship the employer and the apprentice must sign a commitment statement to confirm that the 20% will be available and utilised 

What 20% 'Off-the-job' training means 

Apprentices must spend 20% of their employed work time undertaking training and learning activities, that support their competency building in the apprenticeship.  

The 20% time is calculated into hours at the start of the apprenticeship and considers the number of working hours, annual leave and apprenticeship duration. 

The 20% activities must be recorded and the training provider will give the apprentice access to a learning platform which supports this recording. Apprentices will not be able to complete their End Point Assessment without evidencing the 20% time. 

The training provider and the manager are responsible for planning the 20% learning tasks to ensure that the Knowledge, Skills and Behaviours can be learnt and met. Managers will be supported with this by the training provider. 

The 20% training time, does not necessarily mean that the apprentice will be away from the office for 20% of their time. It means that they should be given 20% of time to complete activities which support their apprenticeship competence. This might include some time away from work whilst in classes, lectures and writing assignments, but it can also include taking on additional real work tasks and projects which are in alignment with the apprenticeship knowledge, skills and behaviours (KSB’s) 

To determine what will count towards the 20%, the following questions can help: 

  1. Is the activity directly relevant to the Apprenticeship standard? 
  2. Is the activity imparting new knowledge, skills or behaviours? 
  3. Is the learning being completed in the apprentice's normal working hours? 

The 20% time does not necessarily mean one day per week; the way the 20% time is taken will depend on a number of factors and will be agreed by all at the start. 

Training Provider led Activities 

The training provider will usually deliver their training at regular and planned intervals. Delivery might be in block release, day release, online learning or a bespoke tutor-led timetable. 

The training provider will meet with the line manager and apprentice at regular intervals to plan how this can then be experienced and evidenced in the workplace through real work. 

These can include:

  • 1:1 teaching & learning of the theory related to their role - usually delivered on their site / or remotely online 
  • Classroom learning such as lectures, tutorial, presentation, facilitated discussion 
  • Simulations  
  • Demonstrations.  
  • How to use equipment, complete a skilled task or learn a procedure  
  • Coursework: written assignments, projects, feedback 

Employer Led activities 

These take place in the workplace and can include: 

  • Completing work projects & tasks which support the apprenticeship KSB’s 
  • Completing work following mentor support and guidance. 
  • Shadowing & reflective discussion/notes 
  • Training on a new process, system or procedure  
  • Completing a project for change 
  • Reviewing and developing process 
  • Writing reports 
  • Role Play & Simulation exercises 
  • Industry visits 
  • Self-study - eg. policy review 
  • Meeting with other apprentices to discuss roles & networking (structured) 

Real work products are used to evidence competency of the KSB’s in the apprentice portfolio of evidence. 

Further resources: 

The National Apprenticeship Service has produced some additional information about the 20% Off-the-job training: Myth Busters 

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